Embed Power BI visuals in Power Point, Outlook and Word

PowerBI Tiles Pro 101: everything you need to get started

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Whether this is your first contact with PowerBI Tiles Pro or you already know what it does, this 101 guide will hopefully provide all you need to get started with little to no trouble.

PowerBI Tiles Pro kicked-off DevScope’s PowerBI product suite and is its most successful release to date. Over 40.000 people and companies all over the world use it every day to enrich their documents with data from Power BI, but if you’re looking for more information about it and how to use it, you’ve come to the right place.

Following the success of the PowerBI Robots 101, we decided to write a similar PowerBI Tiles Pro 101 guide covering all you need to get started.

What is PowerBI Tiles Pro?

PowerBI Tiles Pro is a Microsoft Office 365 add-in that allows users to embed Power BI visuals as either real-time data or high-quality screenshots in PowerPoint presentations, Word documents, and Outlook emails.

PowerBI Tiles Pro comes in two “flavors”:

  • PowerBI Tiles Online: allows you to embed real-time Power BI visualizations into PowerPoint presentations (works on both Windows and macOS);
  • PowerBI Tiles Pro Desktop: allows you to embed high-quality screenshots of Power BI Visuals into PowerPoint presentations, Word documents and Outlook Messages in just a few seconds (Windows only);

A PowerBI Tiles Pro lifetime license is available for only 49.99€, but you can give the trial version a go without any limitation – save for a red watermark on your pictures. If you wish to purchase multiple licenses, we offer incremental discounts.

Who should use PowerBI Tiles Pro?

PowerBI Tiles Pro is suited for professionals who need to analyze and present Power BI data on a regular basis. You don’t need to be a Power BI developer or a power user to work with PowerBI Tiles Pro. If your job revolves around analyzing and interpreting data from Microsoft’s Business Intelligence platform and presenting results through Office apps, PowerBI Tiles Pro is an absolute must-have.

Downloading and Installing PowerBI Tiles Pro

If you haven’t installed PowerBI Tiles Pro yet, follow the links below:

Using PowerBI Tiles Online

To embed real-time data from Power BI on PowerPoint, go to the Insert tab, click the down arrow next to My Add-ins and select PowerBI Tiles.

PowerBI Tiles Pro 101: installing the add-in

A window, similar to any other piece of media in Office should appear. Click the green “From Power BI” button to link your account or the blue “From public report” to paste a URL from a Power BI report on the web.

PowerBI Tiles Pro 101: logging in with a Power BI account

Once your account is connected, you’ll have access to your workspaces, dashboards, and reports.

PowerBI Tiles Pro 101: navigating your workspaces

Select the report to embed in your PowerPoint presentation, and you’re done.
PowerBI Tiles Pro 101: embedding real-time Power BI reportsNote: if you can’t find PowerBI Tiles under My Add-ins, go to file, click Options and navigate to the Add-ins tab. Click the Go… button and select PowerBI Tiles from the list to enable it.

You can handle your report in PowerPoint as if you were on Power BI desktop or Power BI Online. This means checking data on visuals, navigating between tabs, applying any filters, etc. In addition to this, you can hit the refresh button on the window to fetch the most recent data.

Using PowerBI Tiles Pro Desktop

Adding high-definition screenshots of your Power BI visuals to PowerPoint presentations, Word documents and even Outlook emails is very simple.

On either PowerPoint or Word, navigate to the new PowerBI Tiles Pro Desktop tab and click the Login button to connect your Power BI account to Office 365. Click Add PowerBI to open a window displaying your Power BI workspaces. Among others, you can set the size and delay render from here.

Embed Power BI reports in PowerPoint

Navigate the list, check the ones you wish and click Add Items to insert them in your document.5

In Outlook, you need to start writing or answer an email to see the PowerBI Tiles Pro Desktop tab.

Embed Power BI reports in Outlook

Note: when answering an email, you must double-click it from the list otherwise the PowerBI Tiles Pro Desktop tab won’t be available.

Alternatively, you can add a Power BI report from the web by clicking Add From Url and pasting the link to it.

Once your Power BI reports are embedded, you can apply formatting just like you would to a regular picture.

Embed Power BI reports in PowerPoint

Whenever you need to update your data, go to the PowerBI Tiles Pro Desktop tab, hit the Refresh button and the app will make a list of all Power BI visuals in the document. Select those whose data you need to update and click Update Checked.

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PowerBI Tiles Pro Trial vs full version: what’s the difference?

You can download a trial version of PowerBI Tiles Pro and use it without any limitations, save for a red watermark in your reports. If you wish to update to the full version of PowerBI Tiles Pro and remove this watermark, a lifetime license is available for only 49,99€. If you or your company wish to purchase multiple licenses, the price per unit decreases considerably.

The PowerBI Tiles Online add-in can be downloaded for free from Microsoft’s AppSource. The trial version includes the following limitations:

  • MyWorkspace is limited to 5 dashboard and 5 reports visuals;
  • Visuals will have a watermark;
  • An advertising banner will be placed on the report selection screen;

A lifetime PowerBI Tiles Pro license also unlocks all features in PowerBI Tiles Online.

We hope you found this PowerBI Tiles Pro 101 guide useful. If you still have any questions regarding PowerBI Tiles Pro, check the product’s FAQs or contact us by email.Embed Power BI reports and dashboards in PowerPoint, Word and Outlook

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